Wayne State University

Aim Higher

Form I-9 Completion

I-9 eXpress

Wayne State University is using I-9 eXpress, a simple and fast online I-9 Form management program developed by TALX that allows us to manage our I-9 process and comply with the E-verify requirements.

Employee Quick Reference

The Employee website allows employees to complete Section 1 of their I-9 on or before the first day of work. Employees access the site and complete Section 1. The I-9 is stored in a pending state until the employer completes Section 2. Pending I-9s not completed within an employer-defined timeframe are deleted.

Employer Quick Reference

The Employer website is used by the employer's authorized users to complete I-9s, re-verify I-9s, view and print I-9s for internal and external audits, and access reports.

Remote Hire Process (U.S. Citizens and Permanent Residents)

On occasion, an employee will work at a remote or off-site location and, therefore, is not able to present original documents to a WSU representative for inspection. In such instances, Human Resources will authorize an individual to act as an agent of the university for the purpose of completing the Form I-9.

Please refer to the documents below for additional information:

Remote Hire Process

Employee Instructions

Authorized Agent Form

I-9 Form


E-Verify

Wayne State University is required to verify the employment of existing employees performing work directly on federal contracts and all new hires.

By using E-verify, an Internet-based system operated by the Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS), it allows us to utilize information reported on an employee's Form I-9 to determine the eligibility of that employee to work in the United States. Click here for more information about E-Verify.


How E-Verify & I-9 eXpress Work

E-Verify queries are submitted to the E-Verify system through I-9 eXpress using the information from the completed I-9. After the I-9 is completed electronically, I-9 eXpress will automatically submit the query to E-verify (only if the SSN is provided).


I-9 eXpress automatically checks the work authorization of new hires with the Social Security Administration and the Department of Homeland Security databases to reduce or eliminate Employer liability. The results of the query are indicated within seconds.
If the result is Employment Authorized, the process is complete.

IMPORTANT

It is Wayne State University's responsibility to ensure that ALL non-immigrants must receive work authorization approval from the Office of International Students and Scholars (OISS) before beginning employment.

Click here for more information on work authorization clearance.

Online Training Available

In order to gain access to I-9 eXpress for processing I-9s online, you MUST register for both Lesson 1 and Lesson 2 and successfully pass both assessments.

To register:

  • Log into campus Pipeline Click the Employee tab
  • Click “Training, Seminars and Workshops” burgundy icon
  • Select the I-9 Online Certification Program

Note: After successfully completing the program, you can reference the materials as many times as you would like by logging into blackboard.
Additional Resources

Benefits to Using I-9 eXpress

WSU's Electronic I-9 Process Flowchart

E-Verify Referral Form

Handbook for Employers

U.S. Citizenship and Immigration Services (USCIS)

E-Verify Participation Posters

When to Complete a New I-9