Flexible Work Arrangements (FWA)

Since its inception, the University has established a deep culture supported by in-person learning and work with robust face-to-face experiences for students and employees.  A vibrant physical campus is necessary to learning and creating an engaging and dynamic campus culture. The University also recognizes however, the benefits of offering Flexible Work Arrangements (FWA) to its employees under appropriate circumstances and has established FWA guidelines.  The FWA offering is a six (6) month temporary pilot program, subject to be continued as is, with modifications, or discontinued. The pilot period effective dates are: September 7, 2021 through March 6, 2022.

Flexible Work Arrangement Policy -  An updated policy will be posted if a decision is made to continue the FWA offering  following the completion of the pilot program in March 2022.  Meanwhile, please refer to the FWA Guidelines and General Information below for specific guidance on requesting and approving an FWA. The FWA Request Form (required) is also included for making a request. Please contact your Human Resources Consultant if you should have any questions.

Remote Working During COVID-19

Condition Recommended Action(s)

Mandatory quarantine (sick/exposed) due to the following reasons:

  1. Required to quarantine or isolate by Federal, State, or local officials because of COVID-19
  2. Advised by a health care provider to self-quarantine because employee may have COVID-19 or was exposed
  3. Experiencing symptoms of COVID-19 and seeking a medical diagnosis
  • Stay home, seek medical care,  recuperate and contact FMLA Source to initiate a FMLA claim

IF APPLICABLE

  • Charge PMLA (for  eligible employee classes) or
  • Charge Illness Bank
  • Request Shared Sick/Illness Time (up to 112 hours/max.)
  • Charge Vacation Bank
  • Illness occurrences will be waived
  • Attendance standards will be relaxed during this time
Voluntary quarantine (no symptoms, willing/able to work)
  • Request a Flexible Work Arrangement (FWA) and
  • Charge Regular Time

(Please refer to the guidelines below for additional information regarding the Flexible Work Arrangement criteria)

Leave Time

  • To care for dependent(s) under the age of 18 due to school closure or unavailability of childcare provider due to COVID-19. 

If unable to telework:

  • Charge Vacation Bank
  • Reference Collective Bargaining Agreement (CBA) or Non-Represented Manual (2.3) for leave of absence options (i.e. leave of absence without pay)

Leave Time

  • To care for dependent(s) under the age of 18 that are attending in-person schooling and has been notified by the school or childcare facility that their child must undergo a mandatory quarantine due to potential COVID-19 exposure

If unable to telework

  • Charge PMLA (for eligible employee classes) or
  • Charge Vacation Bank
  • Charge Illness Bank
  • Request Shared Sick/Illness Time (up to 112 hours/max)
  • Approved Absence without Pay

Leave Time

  • To care for an eligible family member (in accordance with FMLA guidelines) that is subject to a mandatory quarantine (sick/exposed) due to the following reasons:
  1. Required to quarantine or isolate by Federal, State, or local officials because of COVID-19
  2. Advised by a health care provider to self-quarantine because they may have COVID-19 or was exposed
  3. Experiencing symptoms of COVID-19 and seeking a medical diagnosis
  • If unable to telework, contact FMLA Source to initiate a FMLA claim

IF APPLICABLE

  • Charge PMLA (for eligible employee classes) or
  • Charge Vacation Bank
  • Charge Illness Bank
  • Request Shared Sick/Illness Time (up to 112 hours/max.)
  • Attendance standards will be relaxed during this time
Teleworking time (to minimize the spread of virus)
  • Request a Flexible Work Arrangement (FWA) and
  • Charge Regular Time
If Flexible Work Arrangement (FWA) is not available, you are able to work, and your office is closed
  • Speak to your supervisor about seeking remote work elsewhere (Supervisors may contact their HR consultant for assistance)
  • If no remote work is available, charge Approved Absence with Pay* 
  • Employees who refuse alternate remote work options must charge their vacation banks 

* Represents regular time and hours are not charged against leave banks, therefore, attendance occurrences will not be impacted.

Represented employees should refer to the Collective Bargaining Agreements (CBAs) for guidance on leave time.  For specific questions, they may also contact Employee and Labor Relations, at 577-2081, or Faculty Affairs at 577-2257.  

While teleworking (or telecommuting) arrangements may be familiar to some, this resource will provide guidance to help you to set up effective temporary teleworking arrangements.  Your HR Client Services Team is available for consultation and assistance in the use of FWAs.

Voluntary shared PTO

Employees with significant sick leave banks will be able to donate up to 14 days (112 hours) to a donated shared sick/illness time pool to provide employees with additional leave time if their banks are not sufficient to cover the needed time off. University leaders have already donated a significant number of hours to the pool in support of their colleagues. For more information, visit the donated shared sick/illness time pool webpage or view the FAQs

FMLA/PMLA

The Family and Medical Leave Act (FMLA) of 1993 is a federal law that helps employees balance their work responsibilities with their family and medical needs. The Act sets national standards for employers when providing leave for such purposes. Learn more. 

Wellness

For questions about COVID-19 or testing protocols, please contact the Campus Health Center at 577-5041. The Ulliance Life Advisor Employee Assistance Program (EAP) is available to faculty, staff, and their immediate family members. To speak to one of Ulliance's trained employee counselors, please call the toll free number, 24/7, 365 days at (800) 448-8326. You can also access additional LifeAdvisor Wellness resources. For other Wellness tips and resources:

Healthy habits

Our body does a better job fighting off illness when it's not under stress. So here are a few tips to help you: 

  • Sleep.  A healthy immune system can fight off infection. A sleep-deprived immune system doesn't work as well.
  • Healthy eating not only improves your health, it also helps fight disease.
  • Ensure you are getting your information regarding COVID-19 from credible sources, such as the Centers for Disease Control and Prevention (CDC).  
  • Try walking or meditation to relieve stress. 
  • If you have a regular exercise routine, stick to it. There are plenty of workouts that you can do at home if you are concerned about going to your fitness center
  • Follow the CDC's precautionary guidelines
  • Here are a few additional resources:

Worried about your finances?

Contact Fidelity online or call 1-800-642-7131 or 800-343-0860.
Contact TIAA online or call 1-800-732-8353 or 855-200-0155.

The appointments will be virtual and instructions will be sent to WSU employees during the scheduling process.

Virtual doctor's visits

Virtual doctor visits are provided by each of the medical insurance options. This service provides medical consultation via telephone for acute health issues such as cold/flu type symptoms, and minor eye, ear and respiratory infections. Virtual doctor visits are available 24 hours a day, seven days a week. 

Michigan Department of Health and Human Services COVID-19 Hotline

For general information about COVID-19, please visit the Michigan Department of Health and Human Service's website or call the hotline between 8 a.m. and 5 p.m. at 1-888-535-6136.