Employee Tuition Assistance

How do I apply for tuition benefits?

In an effort to streamline the process and make it more efficient for those utilizing the Employee Tuition Assistance program, the process has been moved to an online application. Paper forms are no longer accepted.

This online process allows you (the employee/student) to review the status of your request until the tuition award moves from the Human Resources/HR Service Center's queue to the Office of Financial Aid queue for applying to your account.

To apply, simply do the following:

  1. Register for your courses (i.e. 2020 Winter)
  2. Have your Access ID (i.e. aa1111) and go to https://tuitionbenefit.apps.wayne.edu to process your request

Once you access the link you should: 

  1. Select the desired semester 
  2. Click the course(s) that the Employee Tuition Assistance benefit should be applied to 
  3. Carefully read the questions and follow the system prompts 
  4. Sign the online request 
  5. Hit the submit button to finalize your request 

For assistance with the application process, view the Employee Tuition Assistance benefit Online Application job aid.

Who is Eligible for Employee Tuition Benefits?

Generally, full-time employees (an appointment of 100%) or fractional-time employees (an appointment of at least 50%, but less than 100%) are eligible for Employee Tuition Assistance, subject to the following:

Eligible Employees Include:

Employee Group

Appointment Type

Non-Represented

AAUP-AFT

P&A

Staff Association

Full-Time or Fractional-Time

Public Safety

Full-Time or receiving LTD

AFSCME

SEIU

Building Trades

Operating Engineers

Operating Engineers Supervisors

HERE

Full-Time

GEOC and Grad Assistants

Not eligible for Employee Tuition Assistance

 

 PLEASE NOTE:

  • The following employees are NOT eligible for Employee Tuition Assistance: "temporary", "technician", "student assistant", or "graduate assistant".
  • An eligible employee must be on the WSU payroll as of the last business day of the Open Registration Period to be eligible for Employee Tuition Assistanc benefits for the term for which benefits are requested.

What are the Course and Credit Limits?

Employee Tuition Assistance is limited during an academic school year (three terms: fall, winter and spring/summer), subject to the chart below:

 

Course and Credit Limits

 Employee Group

 Full-Time

 Fractional Time

 

Non-Represented and AAUP-AFT

 

2 terms - The GREATER of

 2 courses or 6 credits

 and

1 term - THE GREATER of

 1 course or 4 credits

3 terms – The GREATER of

1 course or 4 credits

 

P&A

 

3 terms - The GREATER of

2 courses or 6 credits

3 terms – The GREATER of

1 course or 4 credits

Staff Association

2 terms - The GREATER of

2 courses or 6 credits

 and

1 term - THE GREATER of

1 course or 4 credits

 2 terms - The GREATER of

1 course or 3 credits

and

1 term - THE GREATER of

1 course  or 2 credits

AFSCME, Public Safety, SEIU, Building Trades, Operating Engineers, Operating Engineer Supervisors, HERE

2 terms - The GREATER of

2 courses or 6 credits

 and

1 term - THE GREATER of

 1 course or 4 credits 

No benefits 

 

 

EXAMPLES of Credit/Course Limit:

If the employee is enrolled for English – 2 credits, Math – 2 credits and Geography – 2 credits, the Employee Tuition Assistance benefit will cover 6 credits (because 6 credits is GREATER THAN 2 of these courses combined).

If the employee is enrolled for English – 4 credits, Math – 4 credits, the Employee Tuition Assistance benefit will cover 8 credits (because these 2 courses' credits combined is GREATER THAN 6 credits).

What Events Result in Forfeited Benefits?

Benefits will be forfeited and the charges will be owed by the employee under the following circumstances:

Payroll Status:

  • The employee must remain on the WSU payroll until the date the term ends for which benefits are requested, except that if the employee is subject to a layoff, RIF or leave of absence (in such cases, the employee retains the Employee Tuition Assistance benefit for that term).
  • If the employee resigns or is terminated for other reasons before the date the term ends, the Employee Tuition Assistance benefit will be forfeited and the employee will be responsible for payment of all charges for that term.  

Passing Grade and Incomplete Coursework:

  • All employees must earn a passing grade, which for undergraduate courses is "D" or better and for graduate courses is "C" or better. Grades of "S" and "P" are also considered passing grades. All withdrawals are considered NOT passing.
  • The department of Benefits & Wellness processes a grade report after the close of each term to determine whether a passing grade was achieved and whether the student dropped a course, withdrew from a course, or took an incomplete for the course.  The department of Benefits & Wellness will re-process the benefit and the benefit for any course without a passing grade will be cancelled (forfeited) and the student will be responsible for payment of charges related to that course for that term, including any registration fees.
  • The student should notify Benefits & Wellness of any subsequent grade changes which will result in restoration of his/her benefit, provided the grade is changed within 12 months from the end of the term for which benefits were originally requested.

How are tuition benefits paid? 

Benefits & Wellness calculates your benefits and then forwards the information to the Financial Aid office for posting to your account. Your benefit is "pended" until the e-bill updates. Each term, the Financial Aid office begins disbursing benefits about 10 days before the term begins.

Please contact Student Accounts Receivable for further assistance on your e-bill: https://wayne.edu/bursar/accounts-receivable/

Please email inquiries to TuitionBenefit@wayne.edu.