Employee Tuition Assistance

The Employee Tuition Assistance Benefit pays 100% of the cost of tuition, regular registration fee and Student Services Fee (formerly Omnibus) for eligible employees. All other fees are the responsibility of the student.

For further information: Section 127 Educational Assistance Plan document

Apply Online

The online process allows you (the employee) to review the status of the request until the tuition award moves from the Human Resource's queue to the Office of Financial Aid queue for applying to the student's account. Register for your courses (i.e. 2022 Fall) and have your Access ID (i.e. aa1111) ready.

Apply for Employee Tuition Assistance

Once you access the above link:

  1. Select the desired semester 
  2. Click the course(s) that the Employee Tuition Assistance benefit should be applied to 
  3. Carefully read the questions and follow the system prompts 
  4. Sign the online request 
  5. Hit the submit button to finalize your request 

For assistance with the application process, view the Employee Tuition Assistance benefit Online Application job aid.

  • Eligibility

    Generally, full-time employees (an appointment of 100%) or fractional-time employees (an appointment of at least 50%, but less than 100%) are eligible for Employee Tuition Assistance, subject to the following:

    Employee Group Appointment Type

    Non-Represented
    AAUP-AFT
    P&A
    Staff Association

    Full-time or Fractional-time
    Public Safety Full-time or receiving LTD

    AFSCME
    SEIU
    Building Trades
    Operating Engineers
    Operating Engineers Supervisors
    HERE

    Full-time
    GEOC and Grad Assistants Not eligible for Employee Tuition Assistance
     
    Please note:
    • The following employees are NOT eligible for Employee Tuition Assistance: "temporary", "technician", "student assistant", or "graduate assistant".
    • An eligible employee must be on the WSU payroll as of the last business day of the Open Registration Period to be eligible for Employee Tuition Assistanc benefits for the term for which benefits are requested.
  • Course and Credit Limits

    Employee Tuition Assistance is limited during an academic school year (three terms: fall, winter and spring/summer), subject to the chart below:

    Course and Credit Limits

    Employee Group Full-Time Fractional Time

     

    Non-Represented and AAUP-AFT

     

    2 terms - The GREATER of

    2 courses or 6 credits

    and

    1 term - THE GREATER of

    1 course or 4 credits

    3 terms – The GREATER of

    1 course or 4 credits

     

    P&A

     

    3 terms - The GREATER of

    2 courses or 6 credits

    3 terms – The GREATER of

    1 course or 4 credits

    Staff Association

    2 terms - The GREATER of

    2 courses or 6 credits

    and

    1 term - THE GREATER of

    1 course or 4 credits

    2 terms - The GREATER of

    1 course or 3 credits

    and

    1 term - THE GREATER of

    1 course  or 2 credits

    AFSCME, Public Safety, SEIU, Building Trades, Operating Engineers, Operating Engineer Supervisors, HERE

    2 terms - The GREATER of

    2 courses or 6 credits

    and

    1 term - THE GREATER of

    1 course or 4 credits 

    No benefits

    Examples of Credit/Course Limit:

    If the employee is enrolled for English – 2 credits, Math – 2 credits and Geography – 2 credits, the Employee Tuition Assistance benefit will cover 6 credits (because 6 credits is GREATER THAN 2 of these courses combined).

    If the employee is enrolled for English – 4 credits, Math – 4 credits, the Employee Tuition Assistance benefit will cover 8 credits (because these 2 courses' credits combined is GREATER THAN 6 credits).

  • Deadlines

    All applications, except those whose union contract says differently, are due no later than 10 business days after the Last Day for Tuition Cancellation. This is a deadline which will be firmly administered so the Payroll office can spread out any tax liability over more pay periods for that term. Students are responsible for any late fees that may be assessed. View the deadlines in the Academic Calendar.

  • Payment & Taxation of Benefits

    The benefit pays 100% of the cost of tuition, regular registration fee and Student Services Fee (formerly Omnibus) for eligible employees. All other fees are the responsibility of the student.

    Total Rewards calculates your benefits and then forwards the information to the Financial Aid office for posting to your account. Your benefit is "pended" until the e-bill updates. Each term, the Financial Aid office begins disbursing benefits about 10 days before the term begins.

    Learn more about Taxation of Tuition Benefits

  • Forfeit of Benefits

    Benefits will be forfeited and the charges will be owed by the employee under the following circumstances:

    Payroll Status:

    • The employee must remain on the WSU payroll until the date the term ends for which benefits are requested, except that if the employee is subject to a layoff, RIF or leave of absence (in such cases, the employee retains the Employee Tuition Assistance benefit for that term).
    • If the employee resigns or is terminated for other reasons before the date the term ends, the Employee Tuition Assistance benefit will be forfeited and the employee will be responsible for payment of all charges for that term.  

    Passing Grade and Incomplete Coursework:

    • All employees must earn a passing grade, which for undergraduate courses is "D" or better and for graduate courses is "C" or better. Grades of "S" and "P" are also considered passing grades. All withdrawals are considered NOT passing.
    • The Total Rewards department processes a grade report after the close of each term to determine whether a passing grade was achieved and whether the student dropped a course, withdrew from a course, or took an incomplete for the course.  The Total Rewards department will re-process the benefit and the benefit for any course without a passing grade will be cancelled (forfeited) and the student will be responsible for payment of charges related to that course for that term, including any registration fees.
    • The student should notify Total Rewards of any subsequent grade changes which will result in restoration of his/her benefit, provided the grade is changed within 12 months from the end of the term for which benefits were originally requested.

Please contact Student Accounts Receivable for further assistance on your e-bill: https://wayne.edu/bursar/accounts-receivable/

Please email inquiries to TuitionBenefit@wayne.edu.